The Operations Coordinator is responsible for providing administrative support to all aspects of the Operations Department.
Responsibilities
Operations Administration
Responsible for all aspects of on-boarding/off-boarding staff in Operations systems including making IDs, activating operations-based software accounts, etc.
Upkeep Operations Drive and shared departmental hard files including departmental handbooks
Place office supply orders for org-wide and departmental needs
Cover Front Desk(s) for lunch breaks and otherwise as needed
Manage inventory of keys, IDs, visitor passes, and related accessories
Sort mail and support mail room & delivery processes
Support upkeep of Operations software programs
Maintain organization/appearance/functionality of shared work spaces including meeting rooms
Coordinate logistics for deliveries, storage, and general movement of materials and ops equipment
Represent Operations department in production and other cross-departmental meetings as needed and assist with operations logistics in support of theatrical programming
Space Scheduling
Input/update Public Theater venue calendars in venue management system in coordination with Operations Administrative team & other stakeholders
Respond to external rental inquiries
Finance
Perform Finance Liaison duties as needed including invoice processing and petty cash management
Other Responsibilities
Fire Warden
Support team building initiatives within the department
Support Covid compliance protocol upkeep
Other projects as assigned
Requirements
Previous administrative experience in theater preferred
Previous operations or logistics experience preferred
This is a non-exempt position, according to the Fair Labor Standards Act with an annual salary of $50,000.
COVID-19 and Vaccination Policy
As a condition of employment, The Public will require all who report to work on-site (either at The Public Theater or any other workspace or performing location) to be up-to-date on the COVID-19 vaccine and booster, as eligible based on CDC guidelines.
Commitment
The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.
